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LiveMeeting

Page history last edited by PBworks 12 years, 8 months ago

 

Microsoft Office Live Meeting is one consideration for web-conferencing, based upon the following grant requirements:

 

  1. Live lectures to be delivered from presenter's office
  2. Large groups a possibility, with some attendees being from frontier areas
  3. Lectures need to be recorded and archived more than one year
  4. Lectures to be given by different people about 2 to 3 times per month for one year

 

Live Meeting Pricing from OIT and info from Microsoft

 

Live Meeting Overview

Microsoft upgraded its Live Meeting 2005 to 2007 and with it came quite a few improvements. Microsoft will most likely be one of the key players in the web conferencing arena. Its biggest downside, I think, is that a complete web conferencing experience with the software is only available when using a PC. Meeting users also need to download a Microsoft plug-in the first time they use Live Meeting. With more Apple users, this could pose a serious challenge, but the software is very good and easy to learn. People who have an Intel Mac could install Windows and be able to use Live Meeting on their Apple.

 

An Apple user can go to a Live Meeting using the Safari browser, but cannot participate fully in the meeting.

 

Here is the link that compares the various web conferencing solutions of Live Meeting: http://office.microsoft.com/en-us/livemeeting/FX102407251033.aspx

 

Live Meeting Professional is the license to go with if you want to conduct meetings with up to 1250 participants and unlimited storage of shared meeting recordings for 360 days. It also offers the following features over the standard license that would be valuable:

  1. Event and class registration
  2. Public events page
  3. Advanced testing and grading
  4. Shared recordings
  5. Virtual breakout rooms

 

Advantages of using Live Meeting

  1. It appears to be VERY reasonably priced. Check out the pricing comps at this page: http://office.microsoft.com/en-us/livemeeting/HA102030111033.aspx
    • Professional Users (Minimum 5 users) are $15.42 per user per month with no one-time fees.
  2. It also appears to be VERY reliable, with 99.99% historical availability. This is important when you want to make sure the server will be available for the meeting!
  3. It's Microsoft, so you can feel pretty secure it will be around and not disappear overnight.
  4. Meeting participants can record meetings themselves, which are saved on their own computer. This would solve the need to archive the recordings for more than 360 days on the Microsoft server.
  5. You would be using the Microsoft server, which would be a dependable resource and not require additional IT and tech hardware expenses.
  6. You could use the specialized RoundTable Microsoft camera, which allows a group of people sitting around a conference table to easily participate in a web conference. This camera is sound-enabled and rotates to the person who is speaking. The person's picture is also shown in the Live Meeting window when speaking. St. Luke's is using this camera to help young patients stay connected to their classrooms, with the classroom using the RoundTable camera and the patient using a traditional web cam. (This would be an excellent research topic/paper to write, by the way.) Here's the PDF file link for more info on the RoundTable: http://download.microsoft.com/download/f/0/2/f0237990-1852-4297-8cd8-17ac50ccba82/Microsoft%20RoundTable%20Datasheet.pdf

 

Research from contacting St. Luke's

  • I spoke with Tom Rowe at St. Luke's (381-2223) and he referred me to Kevin Mark (381-4491)
  • Kevin gave me a lot of info about Live Meeting and how they are using it at St. Luke's. It might be possible to use their license, but it would require someone at St. Luke's to set up the meeting and invite people. I'm not sure if they would be willing to do this or if we have a more direct connection to someone at St. Luke's. Kevin said that Live Meeting is being used by about 350 people at St. Luke's, that the users liked it and it was easy to learn how to use.

 

Recommendations

  • Live Meeting appears to be an excellent way to conduct web conferences/meetings online, since it is reliable, easy to use, and inexpensive.
  • Instead of depending upon St. Luke's (and maybe they wouldn't even do this!) to set up meetings, the grant could include the cost of Live Meeting (the professional license) for a minimum of 5 users. (I have not spoken to anyone at Microsoft, just read the info on the website. The prices should be confirmed before including them in the grant.)
  • Presenters and participants will need to have SOME initiation/training on how to use Live Meeting. Microsoft has some tutorials online. People using Live Meeting should be required to have their computer set up and configured, ready to participate in a meeting. They should also be familiar with the configuration of Live Meeting and be comfortable using it. They should also know what to do in case of technical difficulties.
  • Presenters should be very well-versed in how to use Live Meeting, how to upload content, and use all of the features they need for their presentation. They should also know how to record a meeting.
  • A tech/troubleshooting person should probably be available during all meetings, to help presenters and participants if any problems do occur. This person can be at another location, but in the meeting room during that time. There will likely be an extra cost associated with this service.

 

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